How to Apply OEC Certificate in London, United Kingdom

OFWs (Overseas Filipino Workers) vacationing in the Philippines and returning to work in the United Kingdom are required to submit the following documents to the POLO (Philippine Overseas Labor Office) London office for OEC (Overseas Employment Certificate) issuance:

1. Valid passport – Ensure that your passport is still valid and has at least six months of remaining validity before submitting it to the POLO London office.
2. Work visa – Provide a copy of your valid work visa or residence permit issued by the United Kingdom authorities. This document is crucial to verify your legal status and eligibility to work in the UK.
3. Employment contract – Submit a copy of your employment contract with your UK employer. This contract should outline the terms and conditions of your employment, including your job position, salary, and other relevant details.
4. Flight details – Present your confirmed return flight tickets to the United Kingdom. This serves as proof that you will be returning to your place of work after your vacation in the Philippines.
5. Proof of employment – Bring supporting documents that demonstrate your employment status in the United Kingdom. This can include recent pay stubs, employment certification, or any other relevant proof provided by your employer.
6. Valid OWWA membership – Ensure that your Overseas Workers Welfare Administration (OWWA) membership is up to date. OWWA provides various benefits and assistance to OFWs, and having a valid membership is essential.
7. Updated PhilHealth membership – Make sure your PhilHealth membership is current and updated. PhilHealth is the national health insurance program in the Philippines, and it is important to have valid coverage.

It is advisable to contact the POLO London office beforehand to inquire about any additional requirements or changes to the process. Following these guidelines and submitting the necessary documents will facilitate the issuance of your OEC, allowing you to return to work in the United Kingdom smoothly.

For workers returning to the same employer:

• POPS-BaM Appointment form
• Passport (with at least six months validity before the date of departure)
• GNIB card/ IRP card (Residence Permit)
• Proof of Employment such as Company ID, Certificate of Employment, or payslip
  

  For workers returning to a different employer, changed employers on-site, or transferred to the United Kingdom/Ireland from another country:

  • POPS-BaM Appointment form
  • POLO verified Employment Contract
  • Passport (with at least six months validity before the date of departure)
  • GNIB card/ IRP card (Front and back pages of Biometric Residence Permit)
  • Proof of Employment such as Company ID, Certificate of Employment, or payslip
  • Sworn Statement explaining how the worker obtained employment
  • Or Letter from the employer verifying the transfer of job site

  Additional Documents

  On the other hand, if the worker arrives in the United Kingdom and only has a tourist/ student/ visit visa and later on converted to a working visa, the applicant should comply with the following documents for verification of the employment contract:

  On the other hand, if a worker arrives in the United Kingdom with only a tourist, student, or visit visa, and later converts it to a working visa, the applicant must provide the following documents to verify the employment contract:

  1. Offer Letter: A written offer from the employer outlining the job position, responsibilities, and terms of employment.
  2. Employment Contract: A signed agreement between the employer and the worker, specifying the terms and conditions of employment, including the duration, salary, working hours, and any other relevant details.
  3. Employer’s Confirmation: A letter or document from the employer confirming the intention to employ the worker and the details mentioned in the offer letter and employment contract.
  4. Proof of Visa Conversion: Documentation showing the conversion of the initial tourist/student/visit visa to a working visa. This can include a copy of the new visa, visa application, and any supporting documents required for the conversion process.
  5. Identification Documents: Valid identification documents, such as a passport, that establish the worker’s identity and nationality.
  6. Academic Qualifications (if applicable): If the worker is employed in a field that requires specific educational qualifications, such as engineering or healthcare, relevant academic certificates or diplomas may be required to verify the worker’s qualifications.
  7. Proof of English Language Proficiency (if applicable): Depending on the nature of the job, the worker may need to provide evidence of English language proficiency, such as a recognized language test certificate.

  It is important to note that the specific requirements and procedures for verifying employment contracts may vary depending on the type of visa and the policies of the UK immigration authorities. It is recommended to consult the official government websites or seek advice from immigration professionals for accurate and up-to-date information.

  1. An employment agreement with signatures from both the worker and the employer.
  2. The front and back pages of the Biometric Residence Permit, which should include the National Insurance (NI) number and the work visa. The permit should also have a validation stamp indicating the return date to the job site.
  3. Either a company identification card or the most recent payslip.
  4. A sworn statement that explains how the worker secured their employment.
  5. If you are renewing your OWWA (Overseas Workers Welfare Administration) membership, you need to submit the OWWA membership form.

  Processing Fees

  The following are the applicable fees OFWs need to pay to get OEC:

  • OEC processing fee of £2
  • Verification of Contract fee of £9
  • OWWA membership fee of £23

  Qualifications

  A valid Overseas Employment Certificate (OEC) is essential for Overseas Filipino Workers (OFWs) as it ensures their return to their overseas employment and grants them certain privileges provided by the Philippine government, such as exemption from travel tax and terminal fees. The issuance of OECs is handled by the Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO), and it is restricted to workers with legal employment. The following categories of OFWs are eligible for an OEC:

  1. OFWs who secured employment directly from an overseas employer or sponsor through direct hiring.
  2. OFWs who were hired through a licensed recruitment agency.
  3. OFWs who were hired through the Government Placement Branch (GBP) of the POEA.
  4. OFWs who have existing records in the POEA database and are returning to the same job site after vacationing, holding an employment contract or a working visa.
  5. OFWs who have existing records in the POEA database and are returning to the same employer but in a different job site.
  6. OFWs who do not have records in the POEA database or have changed employers in the United Kingdom.

  These are the specific categories of OFWs that can obtain an OEC to ensure their smooth return to their overseas work and avail the associated privileges granted by the Philippine government.

  How to Book an OEC Appointment in POLO London, United Kingdom

  According to the website of the Philippine Embassy in London, United Kingdom, all visits to the embassy are now conducted by appointment only. This means that overseas Filipino workers (OFWs) should schedule an appointment with the Philippine Overseas Labor Office (POLO) office, which is located on the same premises as the embassy.

  Furthermore, if you are in the United Kingdom and need to obtain an Overseas Employment Certificate (OEC), you will need to go through an online process. However, it is still necessary to make an appointment, as the POPS-BaM Appointment form is a primary requirement for the OEC application. To obtain this Appointment form, you will need to register an account on the new online appointment system. Here are the steps to follow:

  1. Visit the official website of the Philippine Embassy in London, United Kingdom.
  2. Look for the online appointment system and click on it.
  3. Create an account by providing the required personal information.
  4. Once your account is created, log in using your credentials.
  5. Navigate to the appointment section and select the appropriate service (in this case, the OEC issuance).
  6. Choose your preferred date and time for the appointment.
  7. Confirm your appointment details and submit the request.
  8. You will receive a confirmation of your appointment via email or through the online system.
  9. Make sure to bring all the necessary documents and requirements on the scheduled appointment date.

  By following these steps and scheduling an appointment, you can proceed with the OEC issuance process at the Philippine Embassy in London, United Kingdom.

  How to Register on POPS-BaM (For New Users)

  here are the steps to visit the POEA Online Services Portal/POPS-BaM website and complete the registration process:

  1. Visit the POEA Online Services Portal/POPS-BaM website.
  2. Locate the e-Registration section and click on “Let’s Go and Register.”
  3. Read and check the “I Accept the Terms of Use” box.
  4. Fill out all the required fields on the registration form.
  5. Once you have filled in the necessary information, click on “Register” to submit your registration.
  6. Check your email inbox that you used during the registration process. Look for an email from POPS-BaM that contains your Temporary Password.
  7. Copy the Temporary Password from the email.
  8. Return to the POEA Online Services Portal/POPS-BaM website and enter the Temporary Password.
  9. After entering the Temporary Password, you will be prompted to change it to your preferred password. Follow the instructions and set a new password for your account.
  10. Once you have successfully changed your password, navigate to the right side of your dashboard and click on “My Profile.”
  11. Fill out all the required details in the profile section. Make sure to provide accurate and up-to-date information.
  12. Double-check all the account details you have provided and click on “Update Profile” to save the changes.
  13. Proceed to fill out the Identification Details section, providing the necessary information.
  14. Input the details of your beneficiary, if applicable.
  15. To complete the account setup, upload a profile picture and a copy of your passport as requested.

  Following these steps will guide you through the registration process on the POEA Online Services Portal/POPS-BaM website.

  How to book an OEC Appointment in POPS-BaM

  To book an OEC (Overseas Employment Certificate) appointment through the POEA Online Services Portal (POPS-BaM) website, follow these steps:

  1. Provide the necessary details for your profile.
  2. Book an OEC appointment with the POLO London, United Kingdom, to secure the POPS-BaM Appointment form. If you have an old BM (Balik Manggagawa) account, you can transfer your details to the POPS-BaM website.
  3. Go to the POEA Helpdesk section.
  4. Click on “Transfer Old BM records” to update your newly registered POPS-BaM account.
  5. Visit the POEA Online Services Portal/POPS-BaM website.
  6. Click on the “e-Registration” section and select “Let’s Go” to log in.
  7. On the dashboard, find “My Links” and click on “Balik Manggagawa” and then “Next.”
  8. If you have an incomplete account, provide the required data to continue.
  9. Input your Flight Date and click on “Next.”
  10. If you are not a Balik Manggagawa or not

  How to Apply for OEC in POLO London, United Kingdom

  OEC Application Process for OFWs in the United Kingdom

  In compliance with the Covid-19 health and safety restrictions implemented by the United Kingdom Government, the Philippine Embassy in London has adopted measures to ensure the well-being of its workers and clients. As a result, we have transitioned to remote work and online transactions. Please take note of the following instructions for applying for your OEC (Overseas Employment Certificate):

  1. For OFWs returning to the same employer: Please send an email to polo_london13@yahoo.co.uk with the subject line “OEC ONLINE.” Include all the required documents for your OEC request in the email. Once we have processed your application, you will receive validated copies of your documents and e-copies via email. When the POLO London office resumes physical visits, you may either pick up your receipts in person or send a self-addressed stamped envelope for us to mail your documents to you.
  2. For those who need to verify their Employment Contract: If you require verification of your Employment Contract, please indicate “EC REG” in the subject line of your email. Attach the necessary documents for the OEC request along with your email. Once your documents have been validated, we will send you the validated copies and e-copies via email. If the POLO London office allows physical visits, you may collect your receipts directly or provide a self-addressed stamped envelope for us to mail your documents.

  However, it is important to note that individuals who arrived in the United Kingdom without a working visa and do not have an existing record in the POEA (Philippine Overseas Employment Administration) database should apply for their OEC at POEA offices in the Philippines. The POLO London office will only verify their employment contract as a requirement for the OEC application in the Philippines.

  Should you have any further questions or concerns, please feel free to reach out to us via email at polo_london13@yahoo.co.uk. Kindly ensure that all communications are conducted

  How to Get OEC Online in London, United Kingdom

  “Securing an Overseas Employment Certificate (OEC) online is only accessible for Balik Manggagawa or workers who are returning to the same employer and job site. These individuals are qualified to avail of OEC exemption and can print their OEC through the POPS-BaM website.

  If the worker is returning to a different employer, job site, or changing employers on-site, they should follow the online process by sending their documents to the POLO London email. To obtain an OEC online, please follow the steps below:

  1. Visit the POEA Online Services Portal/POPS-BaM website.
  2. Click on the e-Registration section and select “Let’s Go” to log in.
  3. Under My Links, click on Balik Manggagawa.
  4. If your profile is incomplete, provide the missing data to proceed.
  5. Input your Flight Date and click Next.
  6. Answer “Yes” if you are returning to the same employer and job site.
  7. Finally, print your OEC online and make sure to request it within 60 days of your return flight date.”

  Please note that the information provided is a paraphrase and should be verified with the relevant authorities for the most up-to-date and accurate instructions.

  Pagkuha ng OEC sa Bagong Website ng POEA or DMW Department of Migrant Workers

  As discussed in the video, Overseas Filipino Workers (OFWs) have the option to obtain their Overseas Employment Certificate (OEC) online through the POPS-BaM website. This online platform allows OFWs to conveniently process their OEC application and update their contract details, simplifying the overall application process. If the worker intends to return to the same employer, they can easily print their OEC online via the POPS-BaM website. This digital approach offers a more streamlined and accessible method for OFWs to handle their OEC requirements.

  Frequently Asked Questions

  Please check out these common questions about the POLO office in London and the OEC Certificate:

  1. How can I get an OEC exemption in the United Kingdom?

  To be eligible for an OEC exemption, you must fall under the category of a Balik Manggagawa or someone who is returning to the same employer. In order to obtain your OEC online, you will need to log in to your POPS-BaM account.

  Note: The OEC (Overseas Employment Certificate) is a document issued by the Philippine Overseas Employment Administration (POEA) that certifies the legality and legitimacy of a Filipino worker’s employment overseas. The OEC serves as proof that a worker is properly documented and protected by the government’s labor laws and regulations. The Balik Manggagawa program is designed for Filipinos who have already been deployed for work abroad and are returning to the same employer.

  2. How can I book an OEC appointment online?

  You need to register an account on the POPS-BaM website to book an OEC appointment online.

  3. Can I get OEC in the United Kingdom without an appointment?

  No, an OEC appointment is necessary whether applying on-site or sending your requirements to the POLO London office.

  4. Can I get OEC at the airport?

  Yes, you can get OEC at the Philippine airport, especially if on emergency leave or have a confirmed flight booking.

  5. How long is OEC valid?

  OEC is only valid for 60 days.

  6. How much is the OEC fee in the United Kingdom?

  The OEC fee in the United Kingdom is £2.

  7. Can I get OEC without OWWA membership?

  No, since an active OWWA membership status is necessary for OEC issuance.

  Summary

  the application process for Overseas Employment Certificate (OEC) in the United Kingdom is safe and convenient for all Overseas Filipino Workers (OFWs). Even if the worker is not a Balik Manggagawa, they can still apply for their OEC online by submitting their requirements to the POLO London office via email.

  For Balik Manggagawa or workers returning to the same employer, it is recommended to avail of the OEC exemption on the POPS-BaM website. It is important to note that the OEC should be obtained within 60 days of the confirmed flight date to ensure its validity. Therefore, it is crucial to secure the OEC in a timely manner.

  Contact Details

  POLO London
  Operating Hours: 9:30 am – 4:00 pm, Monday to Friday
  Address: 6-11 Suffolk Street, London SW1Y 4HG, London, United Kingdom
  POLO Telephone Number: (+44) 20 7839 8078
  Email: polo_london@dole.gov.ph, polo_london13@yahoo.co.uk
  Website: https://londonpe.dfa.gov.ph/labor-welfare
  Facebook Page: https://facebook.com/POLOOWWALONDON

  Google Map Location

  Please see the map guide to the location of POLO-office in London below: