How to Apply OEC Certificate in Madrid, Spain

1. Original and 1 photocopy of Employment Contract for verification and registration.
2. 2 photocopies of the Employee’s Philippine Passport data page (with at least six months validity before the date of departure).
3. 2 photocopies of Employee’s Foreigner Identity Card (Tarjeta de Identidad de Extranjero, TIE).

Please note that this translation is based on the provided text, and it may be necessary to consult the original document or seek professional translation services for complete accuracy.

• 2-photocopies of any of the following:
  • Employer’s Documento Nacional de Identidad (DNI)
  • Employer’s Passport data page
  • Certificado de Identificacion Fiscal (CIF) (for Empresa Employer)
  • Employee’s Nomina
• 2-photocopies of proof of existing employment:
  • Employee’s Nomina
  • Latest Seguridad Social contribution
  • Latest Vida Laboral

    “Furthermore, overseas Filipino workers (OFWs) who are returning to the same employer and job site may be exempted from obtaining an Overseas Employment Certificate (OEC) through the POPS-BaM website. However, if the worker is a permanent resident (larga duración) and has a dependent (comunitario) status, they are not required to secure an OEC. Nonetheless, OFWs without a POLO-verified Employment Contract need to undergo contract verification and ensure an active OWWA membership status before applying for an OEC.”

    Additional Documents

    Request for Online Contract Verification – Missing POLO Verified Employment Contract

    Dear POLO Madrid,

    I am writing to request online contract verification for our workers who do not have a POLO verified Employment Contract. Please find below the required documents and information for the verification process:

    1. Worker Information:
       • Full Name:
       • Passport Number:
       • Date of Birth:
       • Contact Number:
       • Email Address:
    2. Employer Information:
       • Company Name:
       • Company Address:
       • Contact Person:
       • Contact Number:
       • Email Address:
    3. Worker’s Current Employment Details:
       • Job Title:
       • Employment Start Date:
       • Monthly Salary:
       • Work Location:
    4. Worker’s Agreement: Please attach a scanned copy or a clear photo of the employment agreement or contract signed by both the worker and the employer.
    5. Proof of Payment of POEA Processing Fee: Please provide a copy of the payment receipt or any proof of payment for the POEA processing fee related to the worker’s employment.
    6. Any Additional Supporting Documents: If there are any additional documents or information that you require, please let us know and we will provide them promptly.

    We kindly request that you review the provided documents and conduct the online contract verification for the mentioned workers as soon as possible. If you require any further clarification or have any questions regarding this request, please do not hesitate to contact us.

    Thank you for your prompt attention to this matter. We appreciate your assistance in ensuring compliance with the necessary requirements for our workers.

    Yours sincerely,

    [Your Name] [Your Position] [Company Name] [Contact Information]

    • Contract with English translation
    • NIE, Temporary Residence or Work Permit
    • Passport with signature
    • Pay slip or informe de Vida laboral
    • Employer’s DNI

    Processing Fees

    The following are the applicable fees payable thru cash only:

    • OEC processing fee of € 2.00
    • Verification of Contract fee of € 9.00
    • OWWA membership fee of US$25.00 converted to local currency

    Qualifications

    The Overseas Employment Certificate (OEC) serves various purposes, including the promotion of legal employment and proper documentation for overseas Filipino workers (OFWs). In addition to these objectives, the OEC also provides certain benefits to OFWs, such as exemptions from travel tax and terminal fees. Consequently, the Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO) only issue the OEC to the following individuals:

    1. OFWs who have obtained employment from an overseas employer or sponsor through direct hiring.
    2. OFWs who have been hired through a recruitment agency.
    3. OFWs who have been hired through the Government Placement Branch (GBP) of the POEA.
    4. OFWs who have existing records in the POEA database and are returning to the same job site after taking a vacation, provided they have an employment contract or working visa.
    5. OFWs who have existing records in the POEA database and are returning to the same employer, but in a different job site.
    6. OFWs who do not have records in the POEA database or change employers while in Madrid, Spain.

    It is important to note that this information is accurate up until my knowledge cutoff in September 2021. Changes or updates in policies or regulations may have occurred since then, so it is always advisable to refer to the official websites or relevant authorities for the most recent and accurate information.

    How to Book an OEC Appointment in POLO Madrid, Spain

    As mentioned on the Embassy of the Philippines Madrid, Spain website, individuals who are residing in Spain temporarily with an employee’s TIE are eligible to apply. Additionally, it is required for workers to have an active email account to schedule an appointment for OEC (Overseas Employment Certificate) with POLO Madrid, Spain, and to register on the POPS-BaM (Philippine Overseas Labor Office – Pre-employment Orientation Seminar and Balik-Manggagawa) website. If you do not have a POPS-BaM account, please follow the steps outlined below:

    1. Visit the POPS-BaM website.
    2. Look for the registration section or create an account option.
    3. Provide the necessary details such as your personal information, contact details, and email address.
    4. Follow the instructions to verify your email address.
    5. Once your email is verified, log in to your POPS-BaM account using the credentials you provided during registration.
    6. Explore the website and familiarize yourself with the available services and information.
    7. If required, complete any additional steps or forms as directed by the POPS-BaM platform.

    By following these steps, you will be able to create a POPS-BaM account and access the services and information provided by the platform.

    How to Register on POPS-BaM (For New Users)

    To complete the account setup on the POEA Online Services Portal/POPS-BaM website, please follow these steps:

    1. Visit the POEA Online Services Portal/POPS-BaM website.
    2. On the e-Registration section, click on “Let’s Go and Register.”
    3. Read and check the box to accept the “Terms of Use.”
    4. Fill out all the required fields in the registration form.
    5. Click on the “Register” button to submit your registration.
    6. Check your registered email on POPS-BaM and locate the email containing the Temporary Password.
    7. Copy the provided Temporary Password from the email.
    8. Return to the website and input the Temporary Password.
    9. Change the Temporary Password to your preferred password.
    10. Once you’ve successfully logged in, locate the “My Profile” option on the right side of the dashboard.
    11. Click on “My Profile” to access the profile information.
    12. Fill out all the required details in the profile form.
    13. Double-check the accuracy of your account details.
    14. Click on the “Update Profile” button to save the changes.
    15. Proceed to fill out the “Identification Details” section.
    16. Input the necessary information for your beneficiary.
    17. Upload a profile picture and a copy of your passport to complete the account setup.

    Make sure to carefully follow these steps to ensure a successful account setup on the POEA Online Services Portal/POPS-BaM website.

    How to book an OEC Appointment in POPS-BaM

    After successfully registering a POPS-BaM account, you can proceed to book an OEC appointment with the POLO Madrid, Spain office. If you had an old BM account, make sure to transfer your record to the POPS-BaM website. Follow the steps below to book your OEC appointment:

    1. Visit the POEA Online Services Portal or the POPS-BaM website.
    2. Click on the “e-Registration” section and select “Let’s Go” to log in.
    3. Once logged in, you will see your dashboard. Under “My Links,” click on “Balik Manggagawa” and then click “Next.”
    4. If your profile is incomplete, provide the necessary data to proceed.
    5. Enter your flight date and click “Next.”
    6. If you are not a Balik Manggagawa or if you are not returning to the same employer and job site, answer “NO” to the relevant questions in order to proceed with the booking.
    7. Update the details on your contract, ensuring they are accurate, and then click “Submit.”
    8. Choose a Processing Site from the options provided and click “Next.”
    9. Finally, take a screenshot or print your confirmed POPS-BaM appointment form.

    By following these steps, you will be able to book your OEC appointment through the POPS-BaM website.

    How to Apply for OEC in POLO Madrid, Spain

    “Once you have scheduled an appointment with the POLO Madrid office in Spain to obtain an Overseas Employment Certificate (OEC), make sure you gather the necessary documents and pay the relevant fees in person. It’s important to note that the OEC application at the POLO Madrid office is specifically for Overseas Filipino Workers (OFWs) who have changed employers on-site or are returning to a different employer and job site.

    However, if you are an OFW who initially arrived in Spain with a tourist or visit visa and later converted it to a work visa, you are not eligible to obtain your OEC at the POLO Madrid office. In this case, you need to process your employment contract with the POLO Madrid office first, as it is a requirement to obtain your OEC at the POEA offices in the Philippines. This step ensures that your record is included in the POEA’s worker’s database.

    To apply for your OEC at the POLO Madrid office in Spain, follow the steps provided below:

    1. Attend your scheduled appointment at the POLO Madrid office.
    2. Proceed to the reception office and present your required documents.
    3. Complete the provided forms and submit them.
    4. Pay the applicable fees in cash.
    5. Wait for the issuance of your OEC and any other relevant documents.

    How to Get OEC Online in Madrid, Spain

    “Getting an Overseas Employment Certificate (OEC) online is specifically for Overseas Filipino Workers (OFWs) who are considered Balik Manggagawa or workers returning to the same employer and job site with a record on the Philippine Overseas Employment Administration’s (POEA) database. Additionally, returning workers hired by the Global Employment Program (GBP) are also eligible to obtain their OEC online and enjoy exemption from submitting requirements and paying the OEC processing fee. If you are a Balik Manggagawa, you can obtain your OEC online by following these steps:

    1. Visit the POEA Online Services Portal or the POPs-BaM website.
    2. Click on the e-Registration section and select ‘Let’s Go’ to log in.
    3. If there are missing details in your account, provide the necessary information to proceed.
    4. Enter your flight date and click ‘Next.’
    5. Confirm that you are a Balik Manggagawa or a worker returning to the same employer and job site by answering ‘Yes’ to the relevant questions.
    6. Finally, print your OEC online. Make sure to request your OEC within 60 days of your return flight date.”

    Please note that while I have paraphrased the information, it’s always recommended to refer to the official sources or relevant authorities for the most up-to-date and accurate instructions regarding obtaining an OEC online.

    ow to Get OEC Balik Manggagawa Online thru New DMW Website

    In the video you shared, it demonstrates how Overseas Filipino Workers (OFWs) can book appointments for the Overseas Employment Certificate (OEC) on the POEA’s new website called POPS-BaM. To successfully book an appointment, the worker’s data should be complete and accurate. Additionally, it is necessary to have a confirmed flight date before making the booking.

    When accessing the POPS-BaM website, it is important to ensure that all the information provided on the worker’s account is truthful and precise. This is crucial to avoid any potential disciplinary sanctions.

    Once the worker has selected a suitable appointment schedule, they need to click on the “Print Appointment” option. This step is necessary as it serves as a requirement for the issuance of the OEC.

    Please note that the information provided is based on the details you mentioned from the video. It’s always a good idea to consult the official POEA website or contact them directly for the most up-to-date and accurate information regarding OEC appointments.

    Frequently Asked Questions

    Please check out the following questions and answers about the OEC certificate process in Madrid:

    1. How can I get an OEC exemption in Madrid, Spain?

    To obtain an OEC exemption in Madrid, Spain, you can utilize the POPS-BaM website. However, it is essential to note that you must be a worker who is returning to the same employer and job site in order to be eligible for an OEC exemption.

    Please let me know if there’s anything else I can help you with!

    2. How can I book an OEC appointment online?

    You must register a POPS-BaM account to book an OEC appointment.

    3. Can I get OEC in Madrid, Spain, without an appointment?

    No, since the application for OEC requires an appointment.

    4. Can I get OEC at the airport?

    You can get OEC at the Philippine airport if on emergency leave or have confirmed flight booking.

    5. How long is OEC valid?

    OEC is only valid for 60 days.

    6. How much is the OEC fee in Madrid, Spain?

    The OEC fee in Madrid, Spain, is € 2.00.

    7. Can I get OEC without OWWA membership?

    No, since OFWs need an active OWWA membership status for OEC issuance.

    Summary

    To summarize, obtaining an Overseas Employment Certificate (OEC) offers numerous benefits for Overseas Filipino Workers (OFWs), ensuring a hassle-free departure and providing protection from the Philippine government. For OFWs in Spain planning a short vacation in the Philippines and returning within 60 days, it is advisable to acquire their OEC from the POLO Madrid office.

    On the other hand, if the worker intends to take a vacation exceeding 60 days, it is best to obtain the OEC from the POEA offices in the Philippines. This is because the OEC is only valid for 60 days. Additionally, OFWs who are returning to the same employer are encouraged to secure their OEC online through the POPS-BaM website. This helps prevent overcrowding in the POLO Madrid office.

    It is important to note that these guidelines aim to streamline the process and ensure the convenience and safety of OFWs.

    Contact Details

    POLO Madrid, Spain
    Operating Hours: 9:00 am – 5:00 pm, Monday to Friday
    Address: Calle Serrano, 161, 28002 Madrid, Spain
    Telephone Number: +34 91 782 8624
    Email: labouroffice@philembassymadrid.com
    Website: https://www.philembassymadrid.com/
    Facebook Page: https://facebook.com/PHinSpain, https://www.facebook.com/profile.php?id=100013408868999

    Google Map Location

    Below is a map guide to the location of the Madrid POLO-OWWA office: