How to Apply OEC Certificate in Osaka, Japan

For OFWs (Overseas Filipino Workers) in Osaka, Japan, it is important to secure an Overseas Employment Certificate (OEC) whenever you have a vacation in the Philippines and return to Japan to continue your overseas work or extend your employment contract.How to Apply OEC Certificate in Osaka, Japan The OEC is also required for OFWs coming from the Philippines who wish to work overseas; otherwise, they will not be able to leave the airport.

The OEC, also known as an exit clearance, is a document that OFWs need to obtain from the Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO). It serves as proof that the worker has legal employment abroad and has a record in the POEA’s database. Additionally, OFWs must present their OEC to Philippine immigration officers before they are allowed to depart.

If an OFW fails to secure a valid OEC, it can result in a delayed flight or being offloaded from the airport. Therefore, OFWs in Osaka, Japan, should make sure to obtain their OEC if they are returning to work after vacationing in the Philippines.

Requirements

To facilitate the issuance of an OEC (Overseas Employment Certificate) for returning to a different employer and job site in Japan, you need to prepare the following documents:

1. Original and two photocopies of the POPS-BaM Appointment form: This form is typically obtained and filled out through the POPS-BaM (Pre-employment Orientation Seminar – Balik-Manggagawa) system. Make sure to have the original and two photocopies of this document.
2. OFW Information Sheet: Print out the OFW Information Sheet from the POPS-BaM system. This sheet contains your personal and employment details and is used to process the OEC. Ensure you have a printed copy of this document.
3. Employment Contract verified by POLO (Philippine Overseas Labor Office): The employment contract should be verified by the POLO office in Japan. This verification ensures that the terms and conditions of your employment comply with the regulations and standards set by the Philippine government. Make sure to have the verified contract and its photocopy.
4. Valid Work Permit, Work Visa, or any equivalent document: Provide the original and a photocopy of your valid Work Permit, Work Visa, or any other document that proves your legal authorization to work in Japan. This document should be issued by the Japanese authorities.
5. Proof of Employment: Include a photocopy of your proof of employment, such as your Company ID, Certificate of Employment, or your latest payslip. This document serves as evidence of your current employment status.
6. Photocopy of Confirmed 2-way Airline Ticket: Make a photocopy of your confirmed 2-way airline ticket, which indicates your travel details, including your departure and return dates.

Remember to bring the original documents along with their photocopies for submission when applying for the OEC. It’s always advisable to check with the Philippine Overseas Employment Administration (POEA) or your local agency for any specific requirements or updates related to the OEC issuance process.

Additional Documents

To undergo contract verification for OEC (Overseas Employment Certificate) without presenting a POLO (Philippine Overseas Labor Office) verified Employment Contract, the worker would need to submit the following requirements:

1. Original copy of the employment contract – This should be the contract between the worker and their employer overseas. It should contain all the necessary details such as the job position, terms of employment, salary, benefits, duration of the contract, and other relevant information.
2. Photocopy of the worker’s passport – The photocopy should include the bio-data page, pages with previous and current visas, and other relevant pages that indicate the worker’s identity and travel history.
3. Photocopy of the worker’s visa or work permit – This is to verify the worker’s legal status in the host country and their permission to work there.
4. Proof of employer’s identity – This can be in the form of a photocopy of the employer’s passport or any other official identification document that establishes their identity.
5. Proof of employer’s business legitimacy – The worker should provide documentation that proves the employer’s legitimacy as a business entity, such as a photocopy of the company registration certificate or any other relevant document.
6. Additional supporting documents – Depending on the specific requirements of the contract verification process, there might be additional documents needed. These could include but are not limited to medical certificates, training certificates, or any other documents that demonstrate the worker’s qualifications or compliance with certain regulations.

It’s important to note that the exact requirements and procedures for contract verification may vary depending on the specific policies and regulations set by the Philippine government and POLO. It is recommended to contact the nearest POLO office or visit their official website for the most up-to-date and accurate information regarding contract verification for OEC.

For Direct Hire Professionals and Skilled Workers

The required documents for the “Duly accomplished POEA Standard Employment Contract verified by Japan Notary Public” are as follows:

1. Employment Immigration Approval (Employment Visa) with English translation: This document confirms that the worker has been granted an employment visa by the Japanese government. It should be accompanied by an English translation, including the name and signature of the translator.
2. Original Copy of Business License and Company Registration with English translation: This document verifies the legality and registration of the employer’s company. It should be provided in its original form and accompanied by an English translation with the translator’s name and signature.
3. Letter from the company or employer certifying the total number of hired Filipinos: This letter should be issued by the employer and state the total number of Filipino workers they have hired. It serves as proof of the employer’s commitment to employing Filipino workers.
4. Passport photocopy of the worker: A copy of the worker’s passport is required to verify their identity and personal information.
5. Photocopy of the employer’s Government-issued ID and Passport: This document is needed to verify the identity and legitimacy of the employer.
6. Company Profile containing pictures of the office and staff house: The company profile should include photographs of the employer’s office premises and staff housing facilities. This helps ensure that suitable working and living conditions are provided for the worker.
7. 2 copies of the worker’s passport-size picture: These are two identical passport-sized photographs of the worker. They are usually required for identification purposes and official records.

Please note that this information is based on general knowledge, and specific requirements may vary depending on the regulations and procedures of the relevant authorities. It is always recommended to consult the official guidelines or seek assistance from the appropriate agency for the most accurate and up-to-date information.

Processing Fees

“Below are the fees that need to be paid when applying for an OEC:

1. A processing fee of P100 should be paid in YEN.
2. An OWWA membership fee of US$25.00 should be paid in YEN, based on the monthly foreign exchange rate.
3. Additionally, please make sure that you have paid your Pag-IBIG contribution or be prepared to pay the fee when applying for your OEC.”

Qualifications

The Overseas Employment Certificate (OEC) is an important document that certifies Overseas Filipino Workers (OFWs) as having legal employment and provides them with certain benefits and protections. In addition to certifying their legal employment status, the OEC ensures that OFWs receive benefits from the government, such as exemption from travel tax and terminal fees. The OEC is issued by the Philippine Overseas Employment Administration (POEA) and Philippine Overseas Labor Office (POLO) to qualified workers.

The following categories of OFWs are eligible to receive an OEC:

1. OFWs who have acquired work from an overseas employer or sponsor through direct hiring.
2. OFWs who have been hired through a recruitment agency.
3. OFWs who have been hired through the POEA’s Government Placement Branch (GBP).
4. OFWs who have existing records in the POEA database and are returning to the same job site after a vacation, provided they have an employment contract or working visa.
5. OFWs who have existing records in the POEA database and are returning to the same employer but in a different job site.
6. OFWs who do not have records in the POEA database or have changed employers while already abroad.

The OEC serves as proof of the OFWs’ legal employment and grants them certain privileges and benefits when traveling to and from the Philippines. It is important for OFWs to secure an OEC before their departure to ensure a smooth and hassle-free travel experience.

How to Book an OEC Appointment in POLO Osaka, Japan