How to Apply OEC Certificate in Rome, Italy

Requirements

As stated on the official website of the Embassy of the Philippines in Rome, Italy, the following are the requirements that Overseas Filipino Workers (OFWs) need to present for OEC (Overseas Employment Certificate) application:

1. POPS-BaM Appointment form: This form is used to schedule an appointment for the application process.
2. Duly accomplished BM Information Sheet: This sheet contains personal information and employment details of the OFW.
3. Proof of existing employment: This can be demonstrated through various documents such as:a. Latest INPS Payment: This refers to the most recent payment made to the National Institute of Social Security (INPS) in Italy.b. Busta Paga: This is the payslip or salary statement provided by the employer in Italy.c. Company or business office Certificate of Employment: This document verifies the OFW’s employment status and details, issued by the company or business office.
4. Passport: The passport should have at least six months validity before the date of departure. This is to ensure that the passport remains valid throughout the intended period of employment.
5. POLO verified Employment Contract: This refers to the employment contract that has been verified by the Philippine Overseas Labor Office (POLO) in Italy.
6. Valid Work Permit or Permit to Stay: OFWs should provide their valid Work Permit or Permit to Stay, also known as “Permesso di Soggiorno” or “Carta Soggiorno” in Italy. This document validates their legal stay and work status in the country.
7. Active OWWA membership: The Overseas Workers Welfare Administration (OWWA) membership should be active. OWWA provides various benefits and services to OFWs.
8. Pag-IBIG Fund membership: The Pag-IBIG Fund is a mandatory savings program for Filipino workers, including OFWs. Proof of membership is required.

Additionally, OFWs may be asked to bring other documents related to their work for questioning and verification of their employment status. It is essential to consult the official website of the Embassy of the Philippines in Rome, Italy, or contact the embassy directly for the most up-to-date and accurate information regarding the specific requirements and application process.

Additional Documents

On the contrary, overseas Filipino workers (OFWs) who do not have POLO-verified Employment Contracts are required to obtain the following additional documents for Contract Verification and Authentication:

1. Nulla Osta: This refers to a document issued by the Italian authorities that certifies the non-availability of Italian workers for a particular job position. It is obtained from the competent Italian employment office.
2. Verification Form 1 (Deed of Undertaking): This form is completed by the employer or the recruitment agency, affirming their commitment to the terms and conditions stated in the employment contract. It serves as an agreement between the employer and the OFW.
3. Verification Form 2 (Authorization/Statement of Guarantee): This form is required if the employer (Datore di Lavoro) is unable to apply for the verification process in person. It serves as an authorization for someone else to act on behalf of the employer or as a statement of guarantee from the employer.

These additional documents should be submitted in three sets, including one original copy and two photocopies, as per the requirements for Contract Verification and Authentication.

Attach the following per set:

It seems like you have provided a list of requirements for a specific process or application. Based on the information you provided, here is a breakdown of the requirements:

1. Photocopy of Employer’s ID or Passport with signature: This is a copy of the identification document (ID) or passport of the employer, which should include their signature.
2. Photocopy of the worker’s Passport: This is a copy of the worker’s passport, which is required for identification purposes.
3. Passport photocopy of the representative (if the worker is unable to apply in person): If the worker is unable to apply for the process in person, a photocopy of the representative’s passport is required.
4. Additional requirements for workers hired by officers or diplomats of an International Organization:
   • Employer’s Certification of Employment from the Administrative Officer: This is a document provided by the administrative officer of the international organization, certifying the employment of the worker.
   • Copy of the Note Verbale: This is a copy of the Note Verbale, which is a formal diplomatic communication requesting the Italian Ministry of Foreign Affairs to issue a visa to the employee or household worker.
5. For Overseas Filipino Workers (OFWs) in Malta and Albania processing their contract verification with POLO Rome:
   • Secure the requirements listed: This means that the OFWs need to gather all the required documents mentioned in the previous points.
   • Submit the documents at polo.roma@yahoo.com: Once the documents are gathered, they should be submitted to the mentioned email address, which belongs to POLO Rome.

It’s important to note that the specific process or application context for these requirements is not provided, so it would be best to refer to the relevant authority or organization for more detailed information or any updates regarding the application process.

Processing Fees

Please note that the fees mentioned below are payable before the worker’s OEC (Overseas Employment Certificate) is issued:

1. OEC processing fee: €2.00
2. Verification of Contract fee: €10.00
3. Authentication fee: €22.50
4. OWWA membership fee: US$25.00 (This amount will be converted to the local currency based on the monthly foreign exchange rate.)

Please ensure that these fees are paid before obtaining the worker’s OEC.

Qualifications

The Overseas Employment Certificate (OEC) serves as an exit pass for overseas Filipino workers (OFWs) and provides them with certain privileges such as travel tax and terminal fee exemptions. The Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO) issue the OEC to the following individuals:

1. OFWs who acquired work from an overseas employer or sponsor through direct hiring.
2. OFWs hired through a recruitment agency.
3. OFWs hired through the POEA’s Government Placement Branch (GBP).
4. OFWs with existing records in the POEA database who are returning to the same job site after vacationing, with an employment contract or working visa.
5. OFWs with existing records in the POEA database who are returning to the same employer but in a different job site.
6. OFWs without POEA database records or those who change employers in Rome, Italy.

It’s important to note that, according to the official website of POLO Rome, only OFWs with Permits to Stay for Work (Permesso di Soggiorno Lavoro Subordinato) are required to secure an OEC. However, Filipino residents in Italy, individuals with dual citizenship, and their dependents are no longer required to secure and present an OEC when departing from the Philippines.

How to Book an OEC Appointment in POLO Rome, Italy

“Regarding the announcement on the website of POLO Rome, it states that applicants who need to transact personally are required to make an appointment. The POLO Rome office will not accommodate walk-in applicants, so it is important to book an OEC (Overseas Employment Certificate) appointment before visiting. To make an appointment, you will need to register on the new appointment system called POPS-BaM. Please follow the steps below to do so:

1. Access the POPS-BaM website. (Provide the website address if available.)
2. Look for the registration or sign-up option on the website and click on it.
3. Fill out the required information accurately, including your personal details, contact information, and any other necessary information.
4. Create a username and password for your POPS-BaM account. Make sure to choose a strong and secure password to protect your account.
5. Once you have completed the registration process and created your account, log in using your username and password.
6. Navigate to the appointment section or booking system within your POPS-BaM account.
7. Choose the option to schedule an appointment for an OEC transaction.
8. Select a suitable date and time for your appointment from the available options.
9. Confirm your appointment details and submit the booking.
10. Make sure to take note of your appointment confirmation or any reference number provided.

By following these steps and successfully booking an appointment through the POPS-BaM system, you will be able to secure a scheduled visit to the POLO Rome office for your OEC transaction. Remember to bring any necessary documents or requirements for your transaction during your appointment.”

How to Register on POPS-BaM (For New Users)

These instructions outline the steps to register and set up your account. Here’s a summary of the steps you mentioned:

1. Visit the POEA Online Services Portal/POPS-BaM website.
2. On the e-Registration section, click “Let’s Go and Register.”
3. Read and check the box that says “I Accept the Terms of Use.”
4. Fill out all the required fields in the registration form.
5. Click the “Register” button.
6. Check your registered email on POPS-BaM and locate the email containing the Temporary Password.
7. Copy the provided Temporary Password from the email.
8. Return to the website and input the Temporary Password.
9. Change the Temporary Password to your preferred password.
10. Once logged in, find and click on “My Profile” on the right side of the dashboard.
11. Fill out the required details in your profile.
12. Double-check the information you entered and click “Update Profile.”
13. Provide your Identification Details as required.
14. Input your Beneficiary details.
15. Upload a Profile Picture and a copy of your Passport to complete the account setup.

Following these steps should guide you through the process of registering and setting up your account on the POEA Online Services Portal/POPS-BaM website.

How to book an OEC Appointment in POPS-BaM

Once you have registered and completed the setup of your POPS-BaM account, follow these steps to book an OEC appointment with the POLO Rome office:

1. Visit the POEA Online Services Portal/POPS-BaM website.
2. On the e-Registration section, click “Let’s Go” and log in using your POPS-BaM account credentials.
3. On the dashboard, find the “Balik Manggagawa” section under “My Links” and click on it.
4. Click “Next” to proceed.
5. If your profile is incomplete, provide the required data to proceed with the booking.
6. Input your flight date and click “Next”.
7. If you are not a Balik Manggagawa (returning worker) or if you are not returning to the same employer and job site, answer “NO” to the questions to proceed with the booking.
8. Update the details on your contract, if necessary, and click “Submit”.
9. Choose a Processing Site from the available options and click “Next”.
10. Finally, take a screenshot or print your confirmed POPS-BaM appointment form for your records.

By following these steps, you should be able to successfully book an OEC appointment with the POLO Rome office using the POPS-BaM system.

How to Apply for OEC in POLO Rome, Italy

If you are not returning to the same employer and job site or if you have changed employers on-site, it is necessary to book an appointment and obtain your Overseas Employment Certificate (OEC) at the Philippine Overseas Labor Office (POLO) in Rome. However, if you arrived in Italy with a tourist or visit visa and later obtained a work visa, you will not be able to get your OEC at POLO Rome.

In such cases, workers need to apply for their OEC at the Philippine Overseas Employment Administration (POEA) offices in the Philippines since they do not have an existing POEA record. POLO Rome can assist with contract verification, which is a requirement for applying for the OEC in the Philippines. To apply for the OEC at POLO Rome, follow these steps:

1. Before going to the POLO Rome office, confirm your appointment due to changing regulations related to Covid-19.
2. On the day of your appointment, obtain and fill out the BM Information Sheet from the reception officer.
3. Submit your requirements.
4. Pay the applicable fees.
5. Wait for the release of your documents and three copies of your OEC.

Alternatively, overseas Filipino workers (OFWs) can also secure their OEC by attending Consular Outreach programs conducted by POLO Rome across Italy. You can check the Facebook page of POLO Rome for the upcoming schedule and location of Consular Outreach programs.

Furthermore, POLO Rome has jurisdiction over various regions in Italy, including Abruzzo, Basilicata, Calabria, Campania, Lazio, Marche, Molise, Puglia, Sardegna, Sicilia, Toscana, and Umbria. POLO Rome also has concurrent jurisdiction over Malta, San Marino, and Albania. Therefore, OFWs residing in these areas may contact POLO Rome for assistance with their OEC application.

How to Get OEC Online in Rome, Italy

It appears that you have provided a set of instructions related to obtaining an Overseas Employment Certificate (OEC) online for Overseas Filipino Workers (OFWs) returning to Rome, particularly for Balik Manggagawa or workers returning to the same employer and job site. The purpose of obtaining the OEC online is to avoid crowding at the POLO Rome office. Here is a breakdown of the steps you provided:

1. Visit the POEA Online Services Portal/POPS-BaM website.
2. On the e-Registration section, click “Let’s Go” and log in.
3. If your account details are incomplete, provide the missing data to continue.
4. Input your Flight Date and click “Next.”
5. Answer “Yes” to the questions confirming that you are a Balik Manggagawa or a worker returning to the same employer and job site.
6. Then, print your OEC online.
7. Only request your OEC within 60 days of your return flight date.

It’s important to note that the information you provided has not been verified and may be specific to a certain timeframe or region. It’s always advisable to refer to official sources such as the Philippine Overseas Employment Administration (POEA) or relevant government agencies for the most up-to-date and accurate information on obtaining an OEC.

Paano kumuha ng OEC Exemption?

For more details on OEC,

The Balik Manggagawa (BM) program is a system implemented by the Philippines Overseas Employment Administration (POEA) to facilitate the return of overseas Filipino workers (OFWs) to the same employer and job site. Under the BM program, qualified OFWs can obtain an Overseas Employment Certificate (OEC), which serves as proof of their status as a documented worker.

In the past, OFWs had to physically go to a Philippine Overseas Labor Office (POLO) or the POEA to apply for and secure their OEC. However, the implementation of the POEA Online Processing System (POPS) has made it more convenient for eligible OFWs to obtain their OEC exemption.

If an OFW is eligible for an OEC exemption through POPS-BaM (Balik Manggagawa module), they can complete the application process online. The POPS-BaM system verifies the OFW’s eligibility by checking if they are returning to the same employer and job site. Once the verification is successful, the OFW can print their OEC online without the need to physically visit a POLO or the POEA.

It’s important to note that the OEC exemption via POPS-BaM is specifically for Balik Manggagawa or workers who are returning to the same employer and job site. If an OFW is changing employers or job sites, they would typically need to go through the regular OEC application process, which may involve submitting documents and undergoing verification.

As policies and regulations can change over time, it is advisable for OFWs to refer to the official sources such as the POEA or POLO for the most up-to-date and accurate information regarding the requirements and procedures for obtaining an OEC exemption.

Frequently Asked Questions

Please check out the following questions and answers about the OEC certificate process in Rome:

1. How can I get an OEC exemption in Rome, Italy?

Balik Manggagawa or a worker returning to the same employer and job site can get an OEC exemption. Also, you need to register an account on POPS-BaM.

2. How can I book an OEC appointment online?

Register an account on the POPS-BaM website to book an OEC appointment online.

3. Can I get OEC in Rome, Italy, without an appointment?

The POLO Rome office requires an appointment for OEC issuance.

4. Can I get OEC at the airport?

OFWs can get OEC at the airport if they have confirmed flight bookings or are on emergency leave.

5. How long is OEC valid?

OEC is only valid for 60 days.

6. How much is the OEC fee in Rome, Italy?

The OEC fee in Rome, Italy, is €2.00.

7. Can I get OEC without OWWA membership?

An active OWWA membership is necessary for OEC application.

Summary

To summarize, the Overseas Employment Certificate (OEC) is a crucial document that overseas Filipino workers (OFWs) must obtain if they plan to return to Rome, Italy, for employment.How to Apply OEC Certificate in Rome, Italy The OEC not only serves as proof of their overseas employment but also provides them with various benefits and protections while they work abroad.

It is important for OFWs in Rome, Italy, to obtain their OEC within 60 days of their flight date to ensure that it remains valid. This timeframe allows them to complete the necessary procedures and requirements for securing the OEC before their departure. By obtaining the OEC in a timely manner, OFWs can ensure smooth processing and compliance with the regulations set by the Philippine government and the host country, Italy.

Contact Details

POLO Rome
Operating Hours: 9:00 am – 5:00 pm, Monday to Friday
Address: Via Aurelia 290 / A, 00165 Rome, Italy
Contact Number: +39 06 557 5702
Email: services@polorome.com, polo.roma@yahoo.com
Website: https://www.polorome.com/
Facebook Page: https://facebook.com/POLORomeIT/

Google Map Location

Below is a map guide to the location of the Rome POLO-OWWA office in Italy: