How to Apply OEC Certificate in Tokyo, Japan

How to Apply OEC Certificate in Tokyo, Japan

The Overseas Employment Certificate (OEC) is an important document that Overseas Filipino Workers (OFWs) need to acquire before traveling to the Philippines for a vacation or when their contract ends and they plan to return to their employment abroad. It serves as proof of their legal employment and documentation.How to Apply OEC Certificate in Tokyo, Japan Without a valid OEC, OFWs may encounter issues at the airport and risk being offloaded.

To obtain an OEC in Tokyo, Japan, OFWs can follow the guidelines provided by the Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO). Here are the steps typically involved:

  1. Visit the POLO office in Tokyo, Japan: OFWs should schedule an appointment with the POLO office in Tokyo. The POLO office will provide the necessary forms and instructions on the requirements for obtaining an OEC.
  2. Prepare the required documents: OFWs should gather the necessary documents, which may include a valid passport, valid work visa or residence card, employment contract, proof of overseas employment, and other supporting documents as required by the POLO office.
  3. Attend the pre-departure orientation seminar (PDOS): OFWs may be required to attend a PDOS conducted by the POLO office. This seminar provides essential information about their rights and responsibilities as OFWs and helps them prepare for their return to the Philippines.
  4. Complete the application form: OFWs need to fill out the OEC application form provided by the POLO office. They should ensure that all the information provided is accurate and complete.
  5. Pay the necessary fees: OFWs will be required to pay the prescribed fees for the processing of the OEC. The fees may vary, so it is important to inquire at the POLO office regarding the exact amount and accepted payment methods.
  6. Submit the application: After completing the necessary forms and paying the fees, OFWs should submit their application to the POLO office. The office will review the documents and process the OEC.
  7. Receive the OEC: Once the application is approved, OFWs will receive their OEC. They should keep this document safe as it will be required during their travel to the Philippines and when they return to their employment abroad.

It is important for OFWs to follow the guidelines provided by the POEA and POLO offices in Tokyo, Japan, to ensure a smooth process of obtaining the OEC. Keeping the OEC up-to-date is crucial for OFWs who plan to continue working abroad and vacationing in the Philippines.

The paragraph you provided discusses the Overseas Employment Certificate (OEC) and its significance for overseas Filipino workers (OFWs) in Tokyo, Japan, who are on vacation in the Philippines and planning to return to work abroad. The OEC, also referred to as exit clearance, is a crucial document that OFWs need to present to Philippine immigration officers before they are permitted to depart for their overseas employment.

The purpose of obtaining an OEC is to ensure that OFWs have fulfilled all necessary requirements and have proper documentation in place for their overseas employment. By presenting the OEC, OFWs can demonstrate to immigration officers that they are legitimate workers and are authorized to leave the country for work purposes. This helps prevent delays in their flights and potential offloading issues.

It is important for OFWs in Tokyo, Japan, who are visiting the Philippines during their vacation and are planning to return to work abroad, to secure their OEC before departing. This process ensures that they have the necessary clearance to leave the country and resume their employment overseas without any complications at the airport.

Please note that this information is accurate as of my knowledge cutoff in September 2021, and there may have been updates or changes to the specific requirements and procedures related to the OEC since then. It is always advisable to consult the Philippine Overseas Employment Administration (POEA) or relevant authorities for the most up-to-date and accurate information regarding OEC requirements and processes.

 

How to Apply OEC Certificate in Tokyo, Japan

Requirements

For overseas Filipino workers (OFWs) returning to Tokyo, Japan, with a new employer or job site, you must obtain the original and two copies of the following documents:

  1. Appointment form from the Philippine Overseas Employment Administration’s (POEA) Pre-employment Orientation Seminar-Balik-Manggagawa (POPS-BaM).
  2. OFW Information Sheet (printed from POPS-BaM).
  3. Employment Contract verified by the Philippine Overseas Labor Office (POLO) (ensure that the original copy is the latest version and includes an English translation).
  4. Valid Work Permit, Work Visa, or any equivalent document.
  5. Proof of Employment, such as Company ID, Certificate of Employment, or the latest payslip.
  6. Photocopy of the confirmed round-trip airline ticket.
  7. Original and copy of the Residence ID Card.
  8. Letter addressed to Labor Attaché Marie Rose C. Escalada, explaining the worker’s entry into Japan and the employment process.
  9. Release Letter or Employment Certificate with an English translation (required for those who change employers and if the worker’s visa is still under the previous employer).
  10. Employment Certificate from the current employer with an English translation (mandatory if the worker has exceeded 5 months of employment with the current employer or company).

 For Workers with Company Employer

  • Shakai Kenko Hoken (Health Insurance, Pension, and Employment)
  • Tokibo Tohon (Company Registration) containing English translation

  For Workers with Individual Employer

in order to apply for an Overseas Employment Certificate (OEC) and the necessary contract verification. Here’s a breakdown of the information:

  1. Kokumin Kenko Hoken (National Health Insurance): This refers to the Japanese national health insurance program. It may indicate that the individuals in question are working or planning to work in Japan and need to comply with the health insurance requirements.
  2. Photocopy of employer’s passport: This likely means that the OFW needs to provide a photocopy of their employer’s passport. This could be for identification purposes or to establish the employer’s legitimacy.
  3. Photocopy of Employer’s Residence ID Card: This indicates that the OFW may need to submit a photocopy of their employer’s Residence ID Card. Again, this is likely for identification and verification purposes.
  4. Certificate of Employment from the employer granted by the associated company: The OFW is required to obtain a Certificate of Employment from their employer. This certificate should be granted by the associated company, possibly referring to the company or organization that is affiliated with the employer.
  5. Contract verification for OFWs without a POLO verified Employment Contract: If the OFW does not have a POLO (Philippine Overseas Labor Office) verified Employment Contract, they will need to undergo contract verification before applying for an OEC. This step is necessary to ensure the authenticity and legality of the employment agreement.
  6. Personal interview for contract verification with the POLO Tokyo office: Both the employer and the OFW are required to undergo a personal interview for contract verification at the POLO Tokyo office. This interview aims to validate the terms and conditions of the employment contract and ensure that the rights and welfare of the worker are protected.

It’s important to note that the information provided is limited and may not cover all the necessary requirements or processes. It’s always advisable for individuals to consult official sources such as the Philippine Overseas Employment Administration (POEA) or the embassy/consulate of the respective country for the most accurate and up-to-date information regarding the specific requirements and procedures for OFWs.

Processing Fees

The following are applicable fees OFWS should pay for OEC issuance:

To convert the fees from Philippine Peso (PHP) and US Dollars (USD) to Japanese Yen (JPY), you would need the current exchange rates. Unfortunately, as an AI model, I don’t have real-time data or the ability to access the internet. However, I can provide you with an example of how to convert the fees based on a hypothetical exchange rate.

Let’s assume the exchange rate is 1 PHP = 2 JPY and 1 USD = 100 JPY.

  1. OEC processing fee of P100: Converted to JPY: 100 PHP * 2 JPY/PHP = 200 JPY
  2. OWWA membership fee of US$25.00: Converted to JPY: 25 USD * 100 JPY/USD = 2500 JPY

Please note that the actual exchange rates fluctuate and may vary. It is always recommended to check the current exchange rates from a reliable source before making any currency conversions.

Qualifications

“On the other hand, while the Overseas Employment Certificate (OEC) is beneficial, it is not available to everyone. The Philippine Overseas Employment Administration (POEA) and the Philippine Overseas Labor Office (POLO) only issue the OEC to qualified workers, ensuring their protection and access to government benefits. The following categories of overseas Filipino workers (OFWs) are eligible to obtain the OEC:

  1. OFWs who acquired employment directly from an overseas employer or sponsor.
  2. OFWs who were hired through a recruitment agency.
  3. OFWs who were hired through POEA’s Government Placement Branch (GBP).
  4. OFWs with existing records in the POEA database who are returning to the same job site after a vacation, provided they have an employment contract or working visa.
  5. OFWs with existing records in the POEA database who are returning to the same employer but in a different job site.
  6. OFWs without existing records in the POEA database or those who change employers on-site.

These categories ensure that eligible OFWs can benefit from the OEC, which serves as proof of their legitimate employment status and provides access to various government benefits and protections. The OEC is an important document that facilitates the smooth deployment and return of OFWs, safeguarding their rights and welfare while working overseas.”

 

How to Book an OEC Appointment in POLO Tokyo, Japan

To book an OEC (Overseas Employment Certificate) appointment at the POLO (Philippine Overseas Labor Office) Tokyo office, OFWs (Overseas Filipino Workers) are required to register a POPS-BaM (Philippine Overseas Labor Office – Balik-Manggagawa) account. Here are the steps to register a POPS-BaM account:

  1. Visit the official website of POLO and navigate to the POPS-BaM registration page.
  2. Click on the registration link to start the process.
  3. Fill out the required personal information such as name, address, contact number, email address, and passport details.
  4. Create a username and password for your POPS-BaM account. Make sure to choose a strong password to ensure the security of your account.
  5. Once you have provided all the necessary information, submit the registration form.
  6. After submitting the form, you will receive a confirmation email containing a link to activate your POPS-BaM account. Click on the activation link to complete the registration process.
  7. Log in to your POPS-BaM account using your chosen username and password.
  8. Navigate to the OEC appointment section and select the date and time that is convenient for you.
  9. Confirm your appointment details and make a note of the appointment reference number provided.
  10. On the scheduled appointment date, visit the POLO Tokyo office with all the required documents and the appointment reference number.

It’s important to note that the process may vary slightly, and it’s always recommended to check the official POLO website for the most up-to-date and accurate information regarding OEC appointments and POPS-BaM registration.

How to Register on POPS-BaM (For New Users)

  1. Visit the POEA Online Services Portal/POPS-BaM website.
  2. Under the e-Registration section, click Let’s Go and Register.
  3. Check the I Accept the Terms of Use.
  4. Fill out the required fields and click Register.
  5. Check your email that you registered on POPS-BaM and copy the sent Temporary Password.
  6. Enter the Temporary Password and change it to your preferred password.
  7. On the right of your dashboard, click My Profile.
  8. Fill out the required details.
  9. Double-check your account details and click Update Profile.
  10. Fill out the Identification Details.
  11. Input your Beneficiary details.
  12. Upload a Profile Picture and a copy of your Passport to finish the account setup.

How to book an OEC Appointment in POPS-BaM

If you already have a POPS-BaM account, you have the option to schedule an OEC appointment with the POLO Tokyo office. Individuals with old BM accounts can also transfer their records to their newly created POPS-BaM account. To do this, follow the steps below:

  1. Go to the POEA Online Services Portal/POPS-BaM website.
  2. Click on “Let’s Go” and log in to the e-Registration section.
  3. On the dashboard, locate “My Links” and click on “Balik Manggagawa” and then “Next.”
  4. If you have an incomplete account, provide the necessary information to proceed.
  5. Enter your Flight Date and click “Next.”
  6. If you are not a Balik Manggagawa or if you are not returning to the same employer and job site, select “No” to continue with the booking process.
  7. Update any required details on your contract and click “Submit.”
  8. Choose a Processing Site and click “Next.”
  9. Finally, make sure to either take a screenshot or print your confirmed appointment schedule for reference.

Please note that this rephrased version aims to provide the same information as the original text, but it may not be an exact replica.

How to Apply for OEC in POLO Tokyo, Japan

If you are returning to Japan with a different employer or job site, it is necessary to obtain your Overseas Employment Certificate (OEC) at the POLO (Philippine Overseas Labor Office) Tokyo office. However, if you are an Overseas Filipino Worker (OFW) who arrived in Japan with a tourist or visit visa and do not have a POLO-verified Employment Contract, you cannot obtain your OEC at POLO Tokyo. In such cases, you would need to apply for the OEC at POEA (Philippine Overseas Employment Administration) offices in the Philippines.

Please note that the role of POLO Tokyo is to verify the worker’s Employment Contract but they do not issue the OEC. To apply for the OEC at POLO Tokyo, Japan, you should follow the steps below:

  1. On the scheduled appointment date, go to the POLO Tokyo office.
  2. Proceed to the POLO counter and request an OFW Information Sheet.
  3. Fill out the OFW Information Sheet with the necessary details.
  4. Submit the completed OFW Information Sheet along with any other required documents.
  5. Pay the applicable fees for the OEC processing.
  6. Wait for the issuance of your OEC, which includes both the original and photocopies of the certificate.

It’s important to note that specific requirements and procedures may vary, so it’s advisable to check with the POLO Tokyo office or visit their official website for the most up-to-date information before proceeding with the application process.

How to Get OEC Online in Tokyo, Japan

It appears that you are referring to a set of instructions for visiting the POEA Online Services Portal/POPS-BaM website and completing the e-Registration process to obtain an Overseas Employment Certificate (OEC) online. The OEC is a document required for Filipino workers returning to their employer and job site abroad. Here is a breakdown of the steps mentioned:

  1. Visit the POEA Online Services Portal/POPS-BaM website: Go to the official website of the POEA Online Services Portal or the POPS-BaM website. You can search for these websites using a search engine.
  2. On the e-Registration section, click “Let’s Go” and log in: Look for the e-Registration section on the website and click on the “Let’s Go” button to begin the registration process. You will need to provide your login credentials to access the system.
  3. Provide missing data if your account details are incomplete: If your account details are incomplete, you will be prompted to provide the missing data to proceed with the registration process. Follow the instructions and fill in the necessary information.
  4. Input your Flight Date and click “Next”: Once you have logged in successfully, locate the section where you need to input your Flight Date, which refers to the date of your scheduled return flight to your employer and job site. Enter this information and click the “Next” button to proceed.
  5. Answer “Yes” to confirm you’re a Balik Manggagawa: You will likely be asked a series of questions to confirm that you are a Balik Manggagawa, which means a worker returning to the same employer and job site. Answer “Yes” to these questions to proceed.
  6. Print your OEC online: After confirming your status as a Balik Manggagawa, you should be able to generate and print your OEC online. The OEC serves as proof that you are a documented overseas Filipino worker and is required when returning to your job site.
  7. Request your OEC within 60 days of your return flight date: Keep in mind that you should only request your OEC within 60 days of your scheduled return flight date. This time frame ensures that your OEC remains valid for your return journey.

Please note that the instructions provided are based on the information given in your question. It’s always a good idea to double-check the official website or contact the relevant authorities for the most up-to-date and accurate instructions regarding the process of obtaining an OEC online.

 Common Problems of Getting an OEC Certificate

For more details on OEC,

Securing an Overseas Employment Certificate (OEC) on the POPS-BaM (Philippine Overseas Employment Administration’s Online Processing System-Balik-Manggagawa) can indeed pose challenges for Overseas Filipino Workers (OFWs) due to various reasons.

One common issue faced by OFWs is the difficulty in obtaining their OEC due to the Temporary Password sent to their registered email. To successfully log in to the POPS-BaM system, OFWs need to use an active email address during the registration process. The Temporary Password is typically sent to this registered email, and without it, OFWs may face difficulties accessing their accounts.

Another challenge that OFWs encounter is related to incomplete information. If their personal or employment details are missing or insufficient on the POPS-BaM system, it can hinder the process of obtaining an OEC. It is crucial for OFWs to ensure that all their information is complete and accurate to avoid delays or complications.

Lastly, it is essential for OFWs to request their OEC within their confirmed return flight date to ensure its validity. The OEC is typically issued for a specific period, and if the requested OEC falls outside the approved flight dates, it may not be considered valid. It is important for OFWs to plan accordingly and make sure to request their OEC within the appropriate timeframe to avoid any issues.

In summary, OFWs may face difficulties securing their OEC on POPS-BaM due to reasons such as the Temporary Password sent on the registered email, incomplete information, and requesting the OEC outside the confirmed return flight date. It is important for OFWs to be mindful of these factors and take the necessary steps to overcome these challenges when using the POPS-BaM system.

Frequently Asked Questions

Here are some common questions about the POLO office and the OEC certificate process in Tokyo:

1. How can I get an OEC exemption in Tokyo, Japan?

You can get an OEC exemption if you’re a Balik Manggagawa or workers returning to the same employer and job site. If not, you cannot get an OEC exemption. To do so, log in to your POPs-BaM account. Then, answer Yes to the questions to confirm you’re a Balik Manggagawa and get an OEC exemption.

2. How can I book an OEC appointment online?

You need to register an account on POPs-BaM to book an OEC appointment online. Complete the account setup and provides the required details to book an OEC appointment. Also, the OEC appointment is for workers returning to a different employer and job site or has changed employers on-site.

3. Can I get OEC in Tokyo, Japan, without an appointment?

If you’re not a Balik Manggagawa, you need to book an appointment to get your OEC in Tokyo, Japan. However, if you’re a Balik Manggagawa or a worker returning to the same employer and job site, you don’t need to book an appointment since you can get your OEC online.

4. Can I get OEC at the airport?

You can get OEC at the Philippine airport if on emergency leave or have confirmed flight booking.

5. How long is OEC valid?

OEC is only valid for 60 days, so ensure to request it within your confirmed return flight date.

6. How much is the OEC fee in Tokyo, Japan?

The OEC fee in Tokyo, Japan, is P100 converted to YEN.

7. Can I get OEC without OWWA membership?

No, since an active OWWA membership is necessary for OEC issuance.

Summary

“It is important for overseas Filipino workers (OFWs) to be knowledgeable about the process of obtaining their Overseas Employment Certificate (OEC) to avoid any issues when they return to work in Tokyo, Japan.How to Apply OEC Certificate in Tokyo, Japan It is worth noting that the OEC has a validity period of 60 days, so OFWs should only apply for their exit clearance once they have confirmed their return flight booking.

While OFWs who are returning to the same employer and job site can be exempted from obtaining an OEC through the Balik Manggagawa (POPS-BaM) system, they should still ensure that the details provided in their OEC request are accurate to avoid any complications during their departure for overseas work.”

Contact Details

POLO Tokyo
Operating Hours: 9:00 am – 5:00 pm on Monday to Thursday, 9:00 am – 1:00 pm on Fridays
Address: 5-15-5 Roppongi, Minato-ku, Tokyo, 106-8537
Labor and Employment Facilitation Services Contact Number: (+813) 6441-0428, 644-10478
Welfare Services Contact Number: 03-6441-0959
Email: polo_tokyopost@yahoo.com.ph, Labor and Employment Facilitation Services- polotky@philembassy.net, Welfare Services- polo_tokyopost@yahoo.com.ph
Website: https://polotokyo.dole.gov.ph/
Facebook Page: https://facebook.com/poloowwatokyo/

Google Map Location

You may check out the location of the POLO-OWWA Tokyo office in Japan located in the same building as the Philippine Embassy Tokyo.

How to Apply OEC Certificate in Tokyo, Japan