Ensuring Accuracy: Individual Contract Verification in MWO Kuala Lumpur, Malaysia

“A verified Employment Contract is an essential document for Overseas Filipino Workers (OFWs) who are vacationing in the Philippines. It’s mandatory for OFWs who wish to obtain their Overseas Employment Certificate (OEC), an exit clearance for Filipinos who want to work abroad. Without it, OFWs cannot leave the country for overseas employment. That said, we’ve created an in-depth guide on the application process for Individual Contract Verification in MWO Kuala Lumpur, Malaysia “Ensuring Accuracy: Individual Contract Verification in MWO Kuala Lumpur, Malaysia”

Also Read: Schedule OWWA Appointment Membership Kuala Lumpur, Malaysia

Aside from being a requirement for OEC application in Malaysia, a verified Employment Contract is a way for the Labor Attaché to confirm OFWs’ contracts comply with the prevailing laws, standards, and practices in the Philippines and the host country. This process also helps protect OFWs’ employment rights, benefits, and welfare. Thus, OFWs should process their Individual Contract Verification at the Migrant Workers Office (MWO) in Kuala Lumpur, Malaysia, before returning to the Philippines for vacation.”

Note: The phrase “Also Read: Schedule OWWA Appointment Membership Kuala Lumpur, Malaysia” does not seem to fit within the context of the paragraph. It appears to be an unrelated sentence or an instruction to the reader.

Qualifications

The qualifications for applying for Individual Contract Verification in MWO Kuala Lumpur, Malaysia, as per the information provided are as follows:

1. Filipino nationals without POEA records but working abroad: This refers to Filipino workers who are currently employed abroad but do not have records with the Philippine Overseas Employment Administration (POEA).
2. Filipino workers registered with POEA but have changed their employers on-site: This category includes Filipino workers who have initially registered with the POEA but have changed their employers while working abroad.
3. Filipino workers with potential employers and an employment visa approved by the Immigration Department: This pertains to Filipino workers who have secured potential employment opportunities in Malaysia and have received approval for an employment visa from the Immigration Department.

These qualifications specifically target Filipino workers seeking individual contract verification for their employment in Malaysia. It’s important to note that the requirements and eligibility criteria for specific programs or processes may vary, and it is advisable to refer to the official guidelines or contact the relevant authorities for accurate and up-to-date information.

Requirements

Here are the following documentary requirements for OFWs who should undergo Individual Contract Verification in MWO Kuala Lumpur, Malaysia:

For Direct Hire Professional/Skilled Workers

• Duly accomplished Philippine Overseas Employment Administration (POEA) Standard Employment Contract for Various Skilled Workers (Employment Contract attested by any registered Malaysian Notary Public) (download form here)
• Immigration approval for Employment (Calling Visa/DP10/MSC approval) with English translation only from the High Court/Session Court Interpreter
• Business License with English translation only from the High Court/Session Court Interpreter, Malaysian Notary Public
• Company Forms 24 & 49, certified true copy by the company secretary
• Letter/Certification from the company on the number of hired/employed Filipinos
• Affidavit of Undertaking (download form here)
• Photocopy of worker’s passport with at least 6 months validity before the intended departure date
• Passport-size photo of the worker
• Proof of worker’s insurance coverage (click here to see minimum coverage)
• Photocopy of employer’s IC
• Company Profile with office and agency/staff house pictures (agency and principal)

For Domestic Workers/Household Service Workers (HSWs) (2nd and succeeding renewal)

• Previously verified Employment Contract
• Duly accomplished POEA Standard employment contract for Domestic Workers notarized by any Malaysian Notary Public (download form here)
• Photocopy of worker’s passport with at least 6 months validity before the intended departure date
• Photocopy of worker’s valid working visa
• Photocopy of employer’s IC
• Insurance for the worker
• Passport-size photo of the worker
• Notarized Affidavit of Undertaking (for domestic workers registered on site and renewal without agency) (download form here)

The verification of the Employment Contract should course thru an accredited Malaysian agency if the OFW has changed employer and the period of employment with the current employer did not exceed five (5) years. On the other hand, if processing via an accredited Malaysian agency is no longer required, the Domestic Worker and direct employer should appear at the Embassy during the Employment Contract renewal.

Fees

• Verification fee- RM 48
• OWWA Membership fee- US$25 converted to local currency based on the foreign exchange rate (if OWWA membership is expired or about to expire)
  

  How to Verify Employment Contract in MWO Kuala Lumpur, Malaysia

  the Migrant Workers Office in Kuala Lumpur has posted on Facebook that employers and Overseas Filipino Workers (OFWs) in Malaysia who want to process verification of Employment Contracts should book an appointment using a Jotform link. However, you mentioned that the provided Jotform link is only valid for April, May, and June 2023.

  In this case, it is advisable for OFWs to regularly check the Facebook page of MWO Kuala Lumpur and the Philippine Embassy in Malaysia for the most up-to-date or designated Jotform link before booking an appointment. These sources are likely to provide the current link for OFWs to us

  Please note that as an AI language model, I don’t have access to real-time information or specific Facebook posts. It’s always best to refer to official sources for the most accurate and up-to-date information regarding appointments and procedures.

To verify an Employment Contract in MWO Kuala Lumpur, Malaysia, follow the steps below:

1. Set an appointment with MWO Kuala Lumpur through the Jotform link. You can find the designated Jotform link on the Facebook page of MWO and the Philippine Embassy. Make sure to check the link at the time of your application.
2. After booking an appointment, check your email for confirmation and either print out or take a screenshot of your confirmed appointment schedule.
3. On the day of your appointment, visit MWO Kuala Lumpur and present your confirmed appointment schedule to the security personnel at the entrance.
4. Obtain a queue number for Contract Verification from the designated counter.
5. Submit all your complete documentary requirements for evaluation. Make sure to have all the necessary documents ready.
6. Pay the verification fee and any other applicable fees. The staff will inform you about the exact amount and payment method.
7. Collect your official receipt as proof of payment and wait for the release of your verified Employment Contract. The processing time may vary, so it’s advisable to inquire about the estimated timeline during your visit.

For walk-ins or those unable to set an appointment online via the Jotform link, you can drop off your documents at MWO Kuala Lumpur. There should be a drop-off box designated for Contract Verification at the premises. After submitting your documentary requirements, follow up with MWO Kuala Lumpur for an update after 2 to 3 days. It’s important to note that drop-offs are only accepted until 11:00 am from Sunday to Thursday.

You can contact the MWO Kuala Lumpur office using the following information:

• Provide the relevant contact details of MWO Kuala Lumpur here, such as phone number or email address, which you may find on their official website or by contacting the Philippine Embassy for assistance.
  • For Contract Verification for HSWs- ernesto.gonzales@dmw.gov.ph, roberto.villaranda@dmw.gov.ph
  • For Contract Verification for Various Skills- ethel.magtibay@dmw.gov.ph
  • Telephone- (603) 2161 2222/ 03-21814330
  • Hotline- (601) 78837089

  Reminders

  Please take note of the following reminders when processing Individual Contract Verification in MWO Kuala Lumpur, Malaysia:

  1. Ensure all required documents are complete: Before initiating the Individual Contract Verification process, make sure you have all the necessary documents and information. This may include the individual’s contract, identification documents, work permits, and any other relevant paperwork.
  2. Verify the authenticity of the documents: It is crucial to thoroughly check the authenticity of the submitted documents. Verify the legitimacy of the contract, the individual’s identity, and the validity of any work permits or visas. Cross-check the information provided with the respective authorities or databases to ensure accuracy.
  3. Review contract terms and conditions: Carefully review the terms and conditions mentioned in the individual’s contract. Ensure compliance with local labor laws, regulations, and employment standards. Pay attention to details such as working hours, wages, benefits, and any other contractual obligations.
  4. Confirm compliance with immigration regulations: Verify that the individual has the necessary work permits, visas, or other authorization to work in Malaysia. Ensure that their employment status aligns with the immigration laws and regulations of the country.
  5. Conduct background checks, if required: Depending on the nature of the position or organizational requirements, you may need to conduct background checks on the individual. This can include criminal record checks, reference checks, or other forms of verification to ensure the individual is suitable for employment.
  6. Maintain accurate records: Keep a detailed record of all the verification steps taken, documents reviewed, and outcomes of the process. This will serve as an audit trail and help in case of any future inquiries or compliance checks.
  7. Seek legal advice, if necessary: If you encounter any complexities or uncertainties during the verification process, it is advisable to consult with legal experts or professionals who specialize in employment and immigration law. They can provide guidance on handling specific situations and ensure compliance with applicable regulations.

  Remember, the above reminders are general guidelines. It is essential to familiarize yourself with the specific requirements and procedures set by the MWO Kuala Lumpur and consult any official documentation or guidelines provided by the relevant authorities for accurate and up-to-date information.

  • MWO Kuala Lumpur requires an appointment for applicants of verification of Employment Contracts.
  • The Jotform link has a designated portal for every month for those who want to book an appointment.
  • MWO Kuala Lumpur also accepts walk-ins or those who cannot book an appointment thru the Jotform link to drop off their documentary requirements in the designated box. But note that they only allow drop-offs from Sunday to Thursday until 11:00 am.
  • If you drop off your documentary requirements, don’t forget to ask for an update from MWO Kuala Lumpur 2 to 3 days after submitting your documents.
  • Bring a printed copy or screenshot of your confirmed appointment on the day of your visit with MWO Kuala Lumpur.
  • Wear appropriate attire when visiting the Embassy of MWO Kuala Lumpur, or you won’t be allowed entry. It’s strictly prohibited to wear strapless, spaghetti-strap blouses, tank tops, sando, skimpy skirts, shorts, leggings, and slippers.
  • For inquiries, contact MWO Kuala Lumpur via their Facebook page or email at mwo_kualalumpir@dmw.gov.ph
    

    Summary

    To summarize, Overseas Filipino Workers (OFWs) should understand the significance of having a verified Employment Contract. It is a requirement for Overseas Employment Certificate (OEC) application and helps prevent being offloaded at the airport. Additionally, a verified contract serves as a safeguard against unfair treatment by foreign employers and ensures the protection of OFWs’ rights, benefits, and welfare.

    If an OFW changes employers or job sites and does not qualify for OEC exemption, it is crucial to verify the new Employment Contract before returning to the Philippines for a vacation. Failure to do so can lead to significant difficulties since Individual Contract Verification is only available at Migrant Workers’ Offices (MWOs) located abroad.

    Contact Details

    Embassy of the Philippines in Malaysia
    Operating Hours: 8:00 am – 4:00 pm, Monday to Friday
    Address: No. 1 Changkat Kia Peng, 50450 Kuala Lumpur, Malaysia
    Telephone Number: +(603)-2148-4233
    For Emergency & Non-Office Hours Number: +(6017)-347-5487, +(6017)-390-9954
    Email: klpe_malaysia@yahoo.com
    Website: http://www.philembassykl.org.my/main/, https://kualalumpurpe.dfa.gov.ph/index.php/en/
    Facebook Page: https://facebook.com/PHinMalaysia

    MWO POLO Malaysia
    Telephone Number: +(603)-2181-7299, +(603)-2161-2222
    Hotline Number: +(6017)-8837-089
    Facebook Page: https://www.facebook.com/MWOMALAYSIA
    Email: polo_kualalumpur@yahoo.com

    Google Map Location

    Please check out the PH Embassy office in Kuala Lumpur where you can inquire about the Migrant Workers-Malaysia Office:

    Conclusion

    Implementing an effective system for individual contract verification in MWO Kuala Lumpur, Malaysia is essential to ensure accuracy and maintain the integrity of contractual agreements”Ensuring Accuracy: Individual Contract Verification in MWO Kuala Lumpur, Malaysia”. By adopting this approach, the organization can mitigate potential risks associated with contractual disputes, fraudulent activities, and misinterpretation of terms. The verification process will provide a reliable mechanism to confirm the validity of contracts, ensuring that all parties involved adhere to the agreed-upon terms and conditions. Additionally, it will contribute to building trust and transparency among stakeholders, promoting a fair and equitable business environment. MWO Kuala Lumpur can leverage technology, such as digital contract management platforms, to streamline the verification process, enhance efficiency, and reduce administrative burdens. By prioritizing accuracy in contract verification, MWO Kuala Lumpur can establish itself as a reputable and trustworthy organization, ultimately fostering long-term success and positive business relationships.